MONA Careers Ltd (“we’, “us”, “our’) is committed to protecting and respecting your privacy. This policy explains how we collect, use, and protect your personal data in accordance with UK data protection laws, including the UK GDPR.
1. Who We Are
Company Name: MONA Careers Ltd
Registered Address: Wall End Farm, Monkland, Herefordshire, HR6 9DE
Contact Email: hello@monacareers.com
We operate as a staffing and recruitment company within the United Kingdom.
2. Information We Collect
a) Candidates (Job Seekers)
Initial data collected via website:
- Name
- Age
- Phone number
- Email address
- Location
- Work experience
Additional data (post-interview / onboarding):
- CV
- Right to Work documentation
- Identification documents
- Headshot/photo
- National Insurance number
- Bank details
- UTR Number
b) Business Clients
Initial data collected:
- Company name
- Contact name
- Phone number
- Email address
Additional data collected:
- Signed Terms of Business
- Billing information
- VAT number
- Credit and vetting information
3. How We Use Your Data
We use personal data to:
- Match candidates with job opportunities
- Provide staffing services to clients
- Verify identity and right to work
- Manage worker payments (PAYE)
- Communicate via phone, SMS, email, and messaging platforms (e.g. WhatsApp)
- Share relevant candidate information with clients for job placement
- Maintain internal records and compliance
- Send announcements, job opportunities, and service updates
- Improve our services (including potential future analytics)
4. Data Sharing
We may share your data with:
- Clients (for recruitment and placement purposes)
- Staffing platform providers (e.g. Ubeya)
- CRM, email, and communications providers
- Payment processors
- Advertising platforms (e.g. Meta)
- Professional advisors and regulatory bodies where required
We only share data necessary for these purposes.
5. Data Storage & Security
- Your data is stored securely using industry-standard systems
- We use platforms such as Squarespace, Webflow, and Google Workspace
- We aim to keep data within the UK/EU where possible
6. Data Retention
We retain personal data indefinitely to support ongoing work opportunities and business
operations, unless you request deletion.
7. Your Rights
Under UK data protection law, you have the right to:
- Access your personal data
- Request correction of inaccurate data
- Request deletion of your data
- Object to or restrict processing
- Withdraw consent (where applicable)
To exercise your rights, contact: hello@monacareers.com
8. Cookies & Tracking
Our website may use cookies and tracking technologies (including advertising tools such as Meta).
These help us improve our services and marketing.
9. Third-Party Services
We use third-party services including:
- CRM systems
- Email and messaging platforms
- Payment processors
- Advertising platforms
These providers may process your data on our behalf.
10. Updates to This Policy
We may update this Privacy Policy from time to time. Updates will be posted on our website.
11. Contact
For any privacy-related queries, contact:
hello@monacareers.com
